ELECTRONIC GOVERNMENT PROCUREMENT (EGP) TO COUNTERACT CORRUPTION As part of the reforms to make the public procurement system more efficient and accountable, The Public procurement and Disposal of public Assets Authority (PPDA) is in final preparations to have public procurement go online through the roll out of the Electronic Government Procurement (eGP).EGP will comprise of all the modules/ stages in procurement and its Key benefits are: Efficiency, Transparency, and Accountability. This was revealed by the PPDA Ag.Executive Director Mr. Benson Turamye during regular engagements with stakeholders in Kampala recently. The roll out will be piloted in the selected Procuring and Disposing Entities (PDEs) .The system will be piloted in ten PDEs.these include;.
Version 1.0 | 1 October 2021
DATA PROTECTION AND PRIVACY NOTICE
This Privacy Notice describes how we collect and process your personal information through the Electronic Government Procurement (eGP) Website and related services.
Data Controller
The Personal Data Protection and Privacy Act, 2013 describes a data controller as a person who alone, jointly with other persons or in common with other persons or as a statutory duty determines the purposes for and the manner in which personal data is processed or is to be processed.
The Ministry of Finance, Planning and Economic Development is the data controller of personal data collected and processed through the eGP website. The legal basis relied on to collect and process personal data is Section 7(2)(a) of the Personal Data Protection and Privacy Act (2013) where the collection or processing is authorised by Law. In line with this, part 6(1) and 8(1) of the Electronic Government Procurement Guidelines provide for the collection and processing of personal data in order to register suppliers as well as Procuring and Disposal Entities’ users. These Guidelines are further issued under Section 97 of the Public Procurement and Disposal of Public Assets Act, 2003.
Types of personal data that we collect and process
We collect your personal data in order to provide the related Government Procurement services. Here are the types of personal data we gather:
- First name and last name
- Primary and secondary e-mail addresses
- Financial information (for bidders)
- Mobile phone number
- Automatic Information: we automatically process certain types of information. This includes verification of the certification of incorporation with the Uganda Registration Services Bureau, verification of the Tax Identification Number with Uganda Revenue Authority and verification of Ugandan Company Directors with the National Identification and Registration Authority.
The purpose for the personal data we collect and process
- To identify and register a user on the eGP website
- To authenticate and authorize a registered user on the eGP website
- To provide notifications and alerts from the eGP website
- To provide you with updates during the process of procurement in which you made a submission
- To comply with the Public Procurement and Disposal of Public Assets Act, 2003.
- To communicate with you when you contact our helpdesk or use the website chat option
Disclosure
eGP only shares personal data of registered suppliers with other Government Agencies to verify authenticity of such data. This includes the Uganda Registration Services Bureau for verification of a Certificate of Incorporation and Director Details, Tax Identification Number verification and payment data with Uganda Revenue Authority, National Identification Number with National Identification and Registration Authority and phone number with the Government of Uganda SMS Gateway for purposes of SMS notifications. These third-parties have access to only the personal data needed to perform their functions, but may not use it for other purposes as per their mandate. Furthermore, they process the personal data in a manner compliant with the Personal Data Protection and Privacy Act, 2013.
We may provide personal data to Law enforcement when required to do so as part of an investigation. In addition, this information may be accessed by the Public Procurement and Disposal Authority as per Section 8 of the Public Procurement and Disposal of Public Assets Act, 2003. In such circumstances, we will ensure that the personal data is shared in accordance with this Privacy Notice and as permitted by the Personal Data Protection and Privacy Act, 2013.
Protection of Personal Data
Personal data is secured with the state of the art data security controls. This website is securely hosted in the Government National Data Center with the appropriate technical and organizational security controls. In addition, the eGP Support team under the Account General’s Office at the Ministry of Finance, Planning and Economic Development maintains the operational security (technical and organizational) for this website.
Whereas we protect this personal data, we strongly advise all registered users to protect their account information (username and passwords) against unauthorized access and use.
Your Rights
The Personal Data Protection and Privacy Act (2019) provides for data subject rights which include the following:
- Right to access personal data
- Right to rectification of inaccurate personal data
- Right to be informed
- Right to file a complaint on any concern you may have concerning your personal data
If you would like more information as per your rights or to submit a request in line with the provided data subject rights, contact us via dpo@egpuganda.go.ug or +256414-707483 or contact us at the address below:
5th Floor, Tall Tower
Crested Towers
Hannington Road
Kampala – Uganda
Data Retention
Personal data provided by registered users will be retained for a period of seven years as per Section 41 of the Public Procurement and Disposal of Public Assets Act, 2003.
Revisions
This Privacy Notice may be updated at any time to reflect changes in this service and will be published here. You should check this website frequently to see any recent changes.
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